The Letter Pilot

Employment Verification Letter Template

Need a letter confirming where you work? Use this employment verification letter template.

Employment · Updated September 20, 2026

Copyable employment verification letter

Replace the bracketed details with your own. Copy or download the letter to edit it.

[Employer Name] [Employer Street Address] [City, State ZIP Code] [Business Phone Number] [Business Email Address] [Date] [Recipient Name or Department] [Recipient Organization] [Recipient Street Address] [City, State ZIP Code] Re: Employment verification for [Employee Full Name] Dear [Recipient Name or Department]: This letter confirms that [Employee Full Name] is currently employed by [Employer Name] as a [Job Title]. Their employment began on [Start Date], and their current employment status is [Full-Time, Part-Time, or Other Status]. This information is accurate as of the date of this letter. Please contact me at [Business Phone Number] or [Business Email Address] if you need to verify these details. Sincerely, [Authorized Representative's Signature] [Printed Name] [Title] [Employer Name]

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Before you start

An employment verification letter confirms an employee’s job title, employment dates, and current status. Have HR or another authorized employer representative check and sign it.

When this letter is useful

At The Letter Pilot, we see a lot of these letters sent out, so we put together a standard template you can copy with one click and edit. Most commonly, we see them sent to landlords for rental applications or to lenders when someone is buying a big-ticket item like a house or car. The recipient may also ask for pay stubs or its own verification form.

Employment verification letter sample and optional wording

Completed example: current employment, without salary

Fictional example. The employer, employee, and recipient details below are made up. Have an authorized representative sign the final letter.

Example Company 123 Example Street Denver, CO 80202 hr@example.com | (303) 555-0142 September 20, 2026 Rental Applications Department Example Property Management 456 Sample Avenue Denver, CO 80203 Re: Employment verification for Alex Morgan Dear Rental Applications Department: This letter confirms that Alex Morgan is currently employed by Example Company as an Operations Coordinator. Their employment began on March 4, 2024, and their current employment status is full-time. This information is accurate as of the date of this letter. Please contact me at (303) 555-0142 or hr@example.com if you need to verify these details. Sincerely, [Signature] Taylor Reed HR Manager Example Company

If salary or hourly pay is requested

Add one of these sentences after the employment details only when the recipient needs it and the employer has authorized disclosure. State the pay period; an hourly rate alone does not establish monthly income.

Salaried: Their current gross base salary is [Currency and Amount] per year. Hourly: Their current gross pay rate is [Currency and Amount] per hour. Their regularly scheduled hours are [Number] per week.

How to complete the letter

  1. Fill it out. Replace the placeholders with the correct employment details.
  2. Review and sign. Have your employer review and sign it, by hand or electronically if accepted.
  3. Print or send. Print the letter or send it electronically, depending on what the recipient requests.

Frequently asked questions

Does an employment verification letter have to include salary?

Not every request needs salary. When a lender needs income information, they may ask for pay stubs or W-2 forms.

Is this the same as a reference letter or job offer?

No. A verification letter confirms employment facts.

Will this work for a mortgage, rental application, or immigration request?

Only if the recipient accepts it and it includes their required information. They may also ask for recent pay stubs, W-2 forms, or other supporting documents.

Does the letter need to be notarized?

Check the recipient’s instructions before arranging notarization. This template does not include a notarial certificate or assume that one is required.

This template is provided for general informational purposes only and does not constitute legal advice. Consult a qualified professional for advice specific to your situation.

Sources

These sources informed the use cases and preparation guidance. They are examples of employer policies, not rules that every employer or recipient follows.

Related templates and resources

Professional Reference Letter

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Mailing Sensitive Documents

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Send a Letter Online

Print and mail the completed letter when the recipient accepts a mailed copy.

Ready to mail your letter?

Edit your details, then choose postage and tracking.