Resignation Letter Template

Tell your employer you are leaving and state your last day clearly.

Employment · Updated October 14, 2026

Make it your own

Choose a version, fill in your details, and edit the letter below. Free, with no signup.

Choose your template

Simple resignation letterA concise, professional letter with your last working day.Two weeks’ noticeA letter giving two weeks’ notice, with a last working day you choose.Resignation emailA short email with a separate subject line.

Your details

Your nameManager’s nameEmployerJob titleLetter dateLast working day

Choose your last day. This date goes into your letter.

Your letter

Click the wording to edit it

Replace any remaining [brackets] before sending. Review the final date and wording.

No account or payment needed. Your draft is not saved; copy or download it before leaving.

Before you start

Your resignation letter tells your employer you are leaving and gives your last day. Fill in your details, edit the wording, then copy, download, or print it. Keep it short.

Choose your format

Use the simple letter for a short notice, the two weeks' notice version if that is the notice you want to give, or the email version to send your message directly. A thank-you is optional, and you can leave out your reason for leaving.

Resignation letter examples

Simple resignation letter

Fictional example: Alex gives a clear last day without adding a reason for leaving.

Alex Morgan alex.morgan@example.com October 13, 2026 Taylor Reed Example Company Dear Taylor, I am resigning from my position as Office Coordinator at Example Company. My last day of employment will be October 30, 2026. Thank you for the opportunity to work with the team. Sincerely, Alex Morgan

Two weeks notice letter

Fictional example: Jamie chooses to give two weeks' notice, from October 13 to October 27.

Jamie Rivera jamie.rivera@example.com October 13, 2026 Morgan Lee Example Company Dear Morgan, I am giving two weeks' notice of my resignation as Data Analyst at Example Company. My last day of employment will be October 27, 2026. Thank you for your support during my time here. Sincerely, Jamie Rivera

Resignation email

Fictional example: Sam sends a short resignation email with a clear subject line and last day.

To: taylor.reed@example.com Subject: Resignation - Sam Chen Dear Taylor, I am resigning from my position as Project Coordinator at Example Studio. My last day of employment will be October 30, 2026. Thank you for the experience I have gained here. Best regards, Sam Chen sam.chen@example.com

How to write your resignation letter

Choose your last day. Enter the date you plan to finish. If you are leaving today, you can edit the letter to say your resignation is effective immediately.
Fill in the essentials. Add your name, the date, your manager, company, and job title. State that you are resigning and give your last day. Keep or remove the thank-you sentence as you prefer.
Send it and keep a copy. Send the letter to your manager or HR by email, or print and hand over a copy. Save a copy for your records.

Frequently asked questions

Do I have to give two weeks' notice?

Usually not. For an at-will job in the U.S., two weeks' notice is generally a courtesy, not a legal requirement. An enforceable employment contract can require two weeks or a different notice period. Some jobs also have specific legal rules, such as North Carolina's 30-day notice provision for teachers leaving during a contract.

Can I resign by email?

You can use the email version above. Put your resignation and last day in the message, use a clear subject line, and send it to your manager or HR. Keep a copy.

What should a simple resignation letter include?

Include your name, the date, your job title, and your last day. A sentence saying you are resigning is enough to make your decision clear. A thank-you is optional.

Do I need to explain why I am leaving?

You can leave the reason out of your resignation letter. Add an explanation if you want, or just state that you are leaving and give your last day.

Should I mail the letter?

You can mail a copy, but email or handing over a printed letter is usually quicker. If you choose mail, allow time for delivery and keep a copy for yourself.

This template is provided for general informational purposes only and does not constitute legal advice. Consult a qualified professional for advice specific to your situation.

Sources

Sources for the notice FAQ.

USAGov: At-will employment
An overview of at-will employment and exceptions, including contracts and collective bargaining agreements.
Texas Workforce Commission: At-will employment and advance notice
Explains Texas's default rule that either party can end employment without advance notice, subject to statutory or contractual exceptions.
North Carolina law: Teacher resignation
The 30-day notice provision for teachers not recommended for dismissal who leave during a contract without the superintendent's consent.