Send Certified Mail Online (USPS)
Upload a PDF or type your letter—prepared for USPS Certified and mailed today. Get tracking and proof of delivery.
Instant USPS tracking • PDF proof saved in your dashboard
- Landlords & property managers
- Legal & compliance
- Small business
Updated on Sep 5, 2025 • Prices auto-refresh with USPS changes
Why send Certified Mail online?
No printer or post office
We print, envelope, apply Certified labels, and hand off to USPS.
Real tracking + proof
Receive a USPS tracking number and delivery confirmation. Store PDFs in your dashboard.
Return receipts
Choose Electronic Return Receipt (ERR) or physical green card.
Same-day processing
Orders in before cutoff enter USPS next processing window.
How to send Certified Mail online
- Upload your letter (PDF/DOCX/images) or compose online
- Enter addresses (recipient + return) – see our addressing guide
- Choose Certified Mail and optionally Electronic Return Receipt
- Review & pay—get an instant total with postage
- Track delivery—we email your USPS tracking number
Note: Certified is an add‑on to First‑Class Mail. It does not speed delivery.
What you'll receive:
- USPS tracking number by email
- Online status updates
- Optional ERR PDF saved to your dashboard
Orders in before 2:00pm ET usually enter USPS the same day.
Certified cost breakdown (quick view)
Certified is an add-on to First-Class. Total = Certified fee + postage + optional return receipt.
| Component | What it covers | From |
|---|---|---|
| USPS Certified fee (add-on, from) | Tracking + proof of mailing | $5.30 |
| First-Class postage (from) | Weight-based letter postage | $0.78 |
| Electronic Return Receipt (optional, from) | PDF with recipient signature | $2.82 |
For more examples, see the detailed Certified Mail cost guide.
Certified Mail pricing (2025)
USPS add-ons
- Certified Mail fee (add-on)$5.30
- Electronic Return Receipt (ERR)$2.82
- Physical Return Receipt (green card)$4.40
- Plus First‑Class postage$0.78+ (depends on weight)
Postage depends on number of pages/envelope weight.
Example totals
- 1-page Certified (no ERR)$13.35 total
- 1-page Certified + ERR$13.35
- 2-page Certified$14.20
Your exact total is shown before checkout.
Save on costs
- • Use Electronic Return Receipt instead of the physical card
- • Keep to B&W unless color is required
- • Combine letters in one batch to reduce per‑job fees
Rates auto‑refresh • Updated
Live estimate • No account required
Prices shown reflect current USPS retail fees for Certified Mail and Return Receipts. Final totals include postage and print options selected at checkout.
What tracking & proof you get
Proof of mailing
Timestamped record that your item entered USPS.
USPS tracking number
Follow the item through acceptance, in‑transit, and delivery.
Delivery confirmation
USPS confirms date/time of delivery or attempted delivery.
Return Receipt (optional)
Electronic PDF with recipient signature (or physical green card).
General information only; for legal matters consult your counsel for your specific use case.
Common Certified Mail uses
Legal & compliance
Notices to tenants, demand letters, and time‑sensitive filings.
Finance & tax
IRS correspondence, dispute letters, and audits.
Healthcare & insurance
Claims, appeals, and records requests.
Business ops
Contract terminations, HR notices, vendor disputes.
Addressing checklist (avoid delays)
- • Full name or company on line 1
- • Street address with unit/suite on line 2
- • City, ST ZIP+4 on last line
- • Use a physical address (PO Boxes are okay for Certified)
- • For international: country name in ALL CAPS on last line
New to addressing? See our addressing guide or step-by-step Certified Mail tutorial.
Watch a 60‑second walkthrough.
Accepted file types
PDF, DOC, DOCX, PNG, JPG, TXT. (We auto‑convert to print‑ready PDF.)
- Max file size: 25 MB per file (larger on request)
- Duplex printing available • Color or B&W
Frequently Asked Questions
What is Certified Mail?
USPS add-on that provides proof of mailing, tracking, and delivery confirmation. Optional return receipt provides recipient signature.
How long does Certified Mail take?
Certified Mail rides First‑Class Mail speeds (typically 1–5 business days). Certified does not expedite delivery.
What does a return receipt include?
Electronic Return Receipt (ERR) includes recipient signature and delivery details as a PDF. A physical green card is also available.
Is Electronic Return Receipt legally valid?
ERR includes recipient signature and delivery details in a PDF. Many agencies and courts accept it; always verify requirements for your case.
No account needed • See total before you pay
Explore: what is Certified Mail ·send a letter online ·mail a PDF online ·pricing & options