The Letter Pilot

Proof of Address Letter

Updated September 6, 2026 | Legal

Write a statement of your own address to accompany the documents your recipient requests.

Use this template

Before you start

Use this letter when an organization asks you to state your own address. It does not automatically replace a utility bill, lease, or other required evidence. If someone else needs to confirm where you live, use the landlord or household-member template linked below.

When to use a self-written address letter

  • The recipient asks for a signed statement of your address alongside other evidence.
  • You need to explain the address shown on the documents you are submitting.
  • You have checked that the recipient accepts a statement written by you.

Proof of Address Letter

Replace the bracketed details with your own. Copy or download the letter to edit it.

[Your Name] [Your Residential Address] [Apartment or Unit, if applicable] [City, State, ZIP Code] [Your Email or Phone] [Date] [Recipient Name or Organization] [Recipient Address] Re: Address statement for [Your Name] Dear [Recipient Name or Organization]: I am writing to confirm that my current residential address is: [Street Address] [Apartment or Unit, if applicable] [City, State, ZIP Code] I have lived at this address since [Move-In Date]. I am providing this statement for [Purpose or Reference Number]. As requested, I have attached [List the Supporting Documents Requested by the Recipient]. Please contact me at [Your Email or Phone] if you need further information. Sincerely, [Your Signature] [Your Printed Name]

Need to mail this with tracking? The Letter Pilot handles postage, tracking, and Certified Mail options online.

Example wording

Example: confirming your own address

Fictional example: “I confirm that I live at 125 Example Street, Apartment 2, Example City. I have lived there since May 2025. I am providing this statement for my application, reference 1042, and have attached the lease copy requested by your office.” Use your actual details and only list documents you are including.

When the letter must come from someone else

If the recipient asks for a landlord or household-member letter, a statement you sign yourself is not the same thing. Ask the person who can confirm your residence to use the separate proof-of-residency template below and follow the recipient’s requirements.

How to prepare your address letter

  1. Check what the recipient accepts. Ask whether it needs a letter, a particular form, supporting documents, or confirmation from someone else. Use its instructions rather than assuming this template is enough.
  2. Enter your residential address. Include the apartment or unit and use the address where you actually live. Provide a separate mailing address only if requested.
  3. List the requested evidence. Name the documents you are actually attaching. Delete the attachment sentence if none are requested. Check the recipient’s document-date requirements.
  4. Sign and submit it. Replace all placeholders, sign as required, and use the recipient’s approved submission method. Keep a copy.

Keep the statement accurate

  • - Do not describe a self-written statement as automatically accepted official proof.
  • - Share only the supporting information the recipient requires, through its approved channel.
  • - If a sworn declaration or notarized form is required, obtain the correct form and instructions instead of adding a generic certificate.

Proof of Address Letter FAQ

Can I write my own proof of address letter?

You can write a statement of your own address, but the recipient decides whether it meets its requirements. Ask whether it also needs documents or a letter from a landlord or household member.

What counts as proof of address?

The accepted documents depend on the organization and purpose. Check its list and date requirements. A letter from this page does not automatically replace the listed evidence.

What if I do not have bills in my name?

Ask what alternatives are accepted. The recipient might have a process for household-member documents or third-party confirmation. Use the linked residency template only if that kind of letter is accepted.

Can I use a PO Box?

If the recipient needs a residential address, give the address where you live and ask how to list a different mailing address. Do not substitute a PO Box without checking its rules.

Does the letter need to be notarized?

Check the specific requirement. Do not assume notarization is necessary or that it makes otherwise unacceptable evidence sufficient. Use any required form and signing instructions.

Is this enough for a DMV application?

Check the DMV’s current document checklist for your application. For example, California’s REAL ID checklist lists specific residency evidence and household-relationship options. A generic self-written letter is not a substitute for that checklist.

Legal Advice Disclaimer: This template is for informational purposes only. Landlord-tenant laws vary significantly by state and locality. Consult an attorney or tenant rights organization for specific guidance.

Related Templates & Guides

Need a letter from a landlord or household member?

Use a third-party confirmation instead of a statement you sign yourself.

California DMV REAL ID document checklist

An example of recipient-specific evidence requirements; other applications have different rules.

Ready to mail the final letter?

Customize this template, then continue to online mailing with tracking.