Demand Letter Template

DEMAND LETTER SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED [Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email] [Date] [Recipient Name] [Title/Position, if applicable] [Company/Organization Name, if applicable] [Address] [City, State, ZIP Code] Re: Formal Demand for Payment/Performance Amount Due: $[AMOUNT] Account/Reference Number: [NUMBER] Dear [Recipient Name]: This letter serves as a formal demand pursuant to our agreement/transaction dated [DATE OF AGREEMENT/TRANSACTION]. STATEMENT OF FACTS: On or about [DATE], [describe the transaction, agreement, or situation that gave rise to the debt or obligation]. Specifically: 1. [Describe the original agreement or understanding] 2. [Detail what you provided - goods, services, loan, etc.] 3. [State what the other party agreed to do] BREACH/FAILURE TO PERFORM: Despite the above agreement, you have failed to [describe the specific failure - pay, perform, deliver, etc.]: ☐ Failed to make payment as agreed ☐ Failed to deliver goods or services ☐ Breached contractual obligations ☐ Damaged property ☐ Other: [Specify] DEMAND: I hereby demand the following: 1. Payment of $[AMOUNT] representing: - Principal amount: $[AMOUNT] - Interest (if applicable): $[AMOUNT] - Late fees (if applicable): $[AMOUNT] - Other damages: $[AMOUNT] - TOTAL DUE: $[TOTAL AMOUNT] 2. [Any other specific actions required] DEADLINE FOR COMPLIANCE: You must satisfy this demand in full within [NUMBER] days of your receipt of this letter. Payment should be made by [specify acceptable payment methods - check, money order, wire transfer, etc.] and sent to: [Your Name] [Your Address for Payment] [City, State, ZIP Code] CONSEQUENCES OF NON-COMPLIANCE: If you fail to comply with this demand within the specified time period, I am prepared to pursue all available legal remedies, which may include: • Filing a lawsuit in [Small Claims Court/Superior Court/appropriate court] • Seeking recovery of the principal amount plus interest • Seeking recovery of attorney's fees and court costs • Reporting the delinquent account to appropriate agencies or credit bureaus where permitted by law • [Other applicable consequences] DOCUMENTATION: I have retained the following documentation to support my claim: ☐ Signed contract/agreement ☐ Invoices and billing statements ☐ Proof of payment/partial payments ☐ Correspondence and communications ☐ Photographs/evidence of damage ☐ Witness statements ☐ Other: [Specify] RESERVATION OF RIGHTS: This letter is not intended to be a complete statement of the facts or my legal rights and remedies, all of which are expressly reserved. Please contact me immediately upon receipt of this letter to discuss resolution of this matter. I prefer to resolve this dispute without litigation, but I am fully prepared to protect my rights through the legal system if necessary. Sincerely, [Your Signature] [Your Printed Name] [Date] --- SENDER'S RECORD: Certified Mail Number: ________________ Date Mailed: ________________ Deadline for Response: ________________ --- IMPORTANT NOTES: • Send via Certified Mail, Return Receipt Requested • Keep copies of this letter and all documentation • Document any response or lack thereof • Consult an attorney before filing suit • This letter may be used as evidence in court proceedings