Payment Demand Letter Template

PAYMENT DEMAND LETTER SENT VIA CERTIFIED MAIL [Your Name or Business Name] [Mailing Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date] [Recipient Name] [Business Name, if applicable] [Mailing Address] [City, State, ZIP Code] Re: Formal Demand for Payment Invoice/Account Number: [NUMBER] Amount Due: $[AMOUNT] Dear [Recipient Name]: This letter is a formal demand for payment of the unpaid balance listed above. According to my records, payment became due on [DUE DATE] for [describe goods, services, loan, contract work, or other obligation]. Despite prior reminders and requests, the balance remains unpaid. ACCOUNT SUMMARY: Original invoice or agreement date: [DATE] Original amount due: $[AMOUNT] Payments received: $[AMOUNT] Late fees or interest, if allowed: $[AMOUNT] Current total balance due: $[TOTAL AMOUNT] BASIS FOR PAYMENT: [Briefly explain why the payment is owed. Include the invoice number, contract date, work performed, goods delivered, loan details, or other facts that support the debt.] DEMAND: I demand payment in full in the amount of $[TOTAL AMOUNT] no later than [DEADLINE DATE]. Payment should be made by: [ ] Check payable to [PAYEE NAME] [ ] Money order payable to [PAYEE NAME] [ ] ACH/bank transfer using the instructions previously provided [ ] Online payment at [PAYMENT LINK] [ ] Other: [PAYMENT METHOD] Mail payment to: [Payment Mailing Address] [City, State, ZIP Code] IF YOU DISPUTE THIS BALANCE: If you believe the amount is incorrect, send a written explanation and any supporting documents by [DISPUTE DEADLINE]. Include the invoice/account number in your response. CONSEQUENCES OF NON-PAYMENT: If payment is not received by the deadline, I may take further action, which may include: - Suspending further work or services - Referring the account to collections where permitted - Reporting the account where permitted by law - Filing a claim in the appropriate court - Seeking recovery of allowable fees, costs, interest, or other damages Nothing in this letter waives any rights, remedies, claims, or defenses. I reserve all available rights and remedies. Please treat this matter as urgent. I prefer to resolve it without further escalation. Sincerely, [Your Signature] [Your Printed Name] [Title, if applicable] --- SENDER RECORD: Certified Mail Number: ______________________________ Date Mailed: ________________________________________ Payment Deadline: __________________________________ Documents Enclosed: ________________________________