Rent Increase Notice Template
Updated July 7, 2026 | Landlord/Tenant
Professional notice for informing tenants of upcoming rent increases.
Quick Answer
Use this rent increase notice template to create a clear, signed, mail-ready record. Fill in the bracketed details, review any legal or policy requirements, then copy, download, or send it online with tracking.
When to Use This Rent Increase Notice Template
- Professional notice for informing tenants of upcoming rent increases.
- The recipient requires a signed letter or written notice.
- You need a dated paper trail before a deadline or dispute escalates.
- You want delivery tracking and a copy for your records.
- You need a reusable starting point that can be customized before mailing.
Rent Increase Notice Template
The Letter Pilot
Mail-ready template
Payment record
NOTICE OF RENT INCREASE
SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED
[Landlord/Property Manager Name]
[Management Company Name, if applicable]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email]
[Date]
[Tenant Name(s)]
[Property Address]
[Unit Number]
[City, State, ZIP Code]
Re: Notice of Rent Increase
Property Address: [PROPERTY ADDRESS]
Unit Number: [UNIT #]
Current Lease/Rental Agreement Dated: [DATE]
Dear [Tenant Name(s)]:
This letter serves as formal notice that the monthly rent for the above-referenced property will increase effective [EFFECTIVE DATE].
RENT INCREASE DETAILS:
Current Monthly Rent: $[CURRENT AMOUNT]
New Monthly Rent: $[NEW AMOUNT]
Increase Amount: $[INCREASE AMOUNT]
Percentage Increase: [PERCENTAGE]%
Effective Date: [DATE - must comply with state/local notice requirements]
NOTICE PERIOD:
This notice is being provided [NUMBER] days in advance of the effective date, as required by [STATE] law and/or your rental agreement.
☐ 30-day notice (month-to-month tenancy)
☐ 60-day notice (required in some states for increases over 10%)
☐ 90-day notice (required in some jurisdictions)
☐ Other notice period: [SPECIFY]
REASON FOR INCREASE (Optional but recommended):
☐ Annual adjustment in accordance with lease terms
☐ Increased property taxes
☐ Increased insurance costs
☐ Rising maintenance and repair costs
☐ Market rate adjustment
☐ Property improvements made
☐ Other: [Specify]
NEW PAYMENT INFORMATION:
Beginning [EFFECTIVE DATE], your rent payment of $[NEW AMOUNT] is due on or before the [DAY] of each month.
Payment should be made by:
☐ Check payable to [NAME]
☐ Online payment at [WEBSITE/PORTAL]
☐ Direct deposit to [ACCOUNT INFO]
☐ Money order
☐ Other: [Specify]
Send payment to:
[Payment Address]
[City, State, ZIP Code]
LEASE TERMS:
All other terms and conditions of your current lease/rental agreement remain in full force and effect.
☐ Month-to-month tenancy continues under new rent amount
☐ Fixed-term lease will incorporate new rent upon renewal
☐ Updated lease/rental agreement enclosed
☐ New lease to be signed before effective date
TENANT OPTIONS:
You have the following options:
1. Accept the rent increase and continue your tenancy at the new rate
2. Negotiate alternative terms (contact me to discuss)
3. Provide proper written notice to vacate before the effective date
If I do not receive written notice of your intent to vacate by [DATE - based on required notice period], I will assume you have accepted the new rent amount.
RENT CONTROL NOTICE (If Applicable):
☐ This property is subject to rent control/stabilization
☐ Maximum allowable increase: [PERCENTAGE]%
☐ This increase complies with [LOCAL ORDINANCE NAME]
☐ You may contact [RENT BOARD/AGENCY] at [PHONE/ADDRESS] for information
CONTACT INFORMATION:
If you have questions about this notice or wish to discuss the rent increase, please contact me at:
Phone: [PHONE NUMBER]
Email: [EMAIL ADDRESS]
Address: [MAILING ADDRESS]
Thank you for your tenancy. I value you as a resident and hope to continue our rental relationship.
Sincerely,
[Landlord/Property Manager Signature]
[Printed Name]
[Title, if applicable]
[Date]
---
LANDLORD'S RECORD:
Certified Mail Number: ________________
Date Mailed: ________________
Notice Period Ends: ________________
New Rent Effective Date: ________________
---
IMPORTANT LEGAL NOTES:
• Notice requirements vary by state (30, 60, or 90 days typical)
• Some states require longer notice for larger increases
• Rent control jurisdictions have maximum increase limits
• Check local ordinances for additional requirements
• Keep proof of delivery for your records
Need to mail this with tracking? The Letter Pilot handles postage, tracking, and Certified Mail options online.
How to Use This Rent Increase Notice Template
- Customize the placeholders. Replace every bracketed field with the sender, recipient, date, account, address, amount, or case details that apply.
- Review requirements. Check the contract, agency instructions, court rule, state law, or recipient policy before sending.
- Attach supporting copies. Include copies of relevant notices, receipts, records, photos, invoices, or forms when they strengthen the letter.
- Keep your records. Save a copy of the completed letter and any attachments before mailing.
- Send with tracking when it matters. Use Certified Mail or another tracked service when timing, proof of delivery, or dispute documentation matters.
Mailing and Recordkeeping Tips
- - Keep the tone direct, factual, and professional.
- - Use copies of supporting documents unless originals are specifically required.
- - Save the completed letter, attachments, mailing receipt, and tracking number together.
Rent Increase Notice Template FAQ
How much notice must I give for a rent increase?
It varies by state and locality. Most states require 30 days for month-to-month tenancies. Some require 60-90 days, especially for larger increases. Always check your state landlord-tenant laws and any local rent control ordinances before sending notice.
Can I increase rent during a fixed-term lease?
Generally, no. Rent is locked for the lease term unless the lease specifically allows for increases. You can increase rent when the lease renews or converts to month-to-month. Review your lease agreement for any rent adjustment clauses.
Is there a limit on how much I can raise rent?
In most areas, no. However, rent-controlled cities and states cap annual increases (often 3-10%). Some states also prohibit "excessive" increases deemed retaliatory or discriminatory. Check local ordinances for your specific jurisdiction.
What if my tenant refuses the increase?
The tenant can choose to move out by providing proper notice. If they stay past the effective date without paying the new amount, you may begin eviction proceedings for non-payment. Document all communications in writing.
Should I send the notice by certified mail?
Yes. Certified mail with return receipt creates proof that the tenant received proper notice—this documentation is critical if disputes arise or you need to proceed with eviction. Hand delivery with a signed acknowledgment is also acceptable in most states.
Can I email a rent increase notice instead of mailing it?
Most states require written notice delivered by mail or in person. Email alone is generally not sufficient for legal notice unless your lease explicitly allows electronic communication for official notices. Use certified mail to ensure you have proof of delivery that holds up in court.
Can I raise rent to force a tenant out?
Rent increases cannot be retaliatory (for complaints or exercising rights) or discriminatory. The increase must be applied consistently and comply with all fair housing laws. Courts may void increases that appear designed to force out specific tenants.
Legal Advice Disclaimer: This template is for informational purposes only. Landlord-tenant laws vary significantly by state and locality. Consult an attorney or tenant rights organization for specific guidance.
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