Lease Termination Letter Template

LEASE TERMINATION LETTER SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED [Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email] [Date] [Landlord/Property Manager Name OR Tenant Name] [Management Company Name, if applicable] [Address] [City, State, ZIP Code] Re: Notice of Lease Termination Property Address: [PROPERTY ADDRESS] Unit Number: [UNIT #] Lease Start Date: [DATE] Lease End Date: [DATE] Dear [Recipient Name]: This letter serves as formal written notice that I am terminating the lease agreement for the above-referenced property. ☐ TENANT TERMINATING LEASE ☐ LANDLORD TERMINATING LEASE TERMINATION DETAILS: Current Lease Type: ☐ Month-to-month tenancy ☐ Fixed-term lease (ending [DATE]) ☐ Week-to-week tenancy Last Day of Tenancy: [DATE] Move-Out Date: [DATE] This notice is being provided [NUMBER] days in advance, as required by: ☐ State law ☐ Lease agreement terms ☐ Both REASON FOR TERMINATION (Select all that apply): For Tenants: ☐ End of lease term - choosing not to renew ☐ Relocating for employment ☐ Personal/family reasons ☐ Purchasing a home ☐ Early termination per lease terms ☐ Health or safety concerns ☐ Military orders (SCRA) ☐ Lease violations by landlord ☐ Other: [Specify] For Landlords: ☐ End of lease term - choosing not to renew ☐ Lease violations by tenant ☐ Non-payment of rent ☐ Property sale ☐ Owner or family member move-in ☐ Major renovations planned ☐ Other lawful reason permitted under local landlord-tenant law: [Specify] MOVE-OUT EXPECTATIONS: For Tenants - I agree to: ☐ Return all keys on or before [DATE] ☐ Leave the property in clean, good condition ☐ Remove all personal belongings ☐ Provide forwarding address for security deposit return ☐ Complete move-out inspection (if offered) ☐ Disconnect utilities in my name by [DATE] For Landlords - Tenant should: ☐ Return all keys, garage openers, and access devices ☐ Leave property in broom-clean condition ☐ Remove all personal belongings ☐ Repair any damage beyond normal wear and tear ☐ Provide forwarding address for deposit return SECURITY DEPOSIT: Amount on Deposit: $[AMOUNT] For Tenants: Please send my security deposit (less any lawful deductions) to: [New Address] [City, State, ZIP Code] Under [STATE] law, the deposit must be returned within [NUMBER] days. For Landlords: Your security deposit will be returned within [NUMBER] days of move-out, less any lawful deductions. An itemized statement will be provided if deductions are made. FINAL RENT PAYMENT: ☐ Rent paid through [DATE] ☐ Final rent payment of $[AMOUNT] due by [DATE] ☐ Prorated rent for partial month: $[AMOUNT] MOVE-OUT INSPECTION: ☐ I request a move-out inspection (if offered in this jurisdiction) ☐ Preferred inspection date/time: [DATE/TIME] KEY RETURN: Keys and access devices should be returned to: [Name] [Address/Location] [Date/Time] FORWARDING ADDRESS: [Your New Address] [City, State, ZIP Code] ACKNOWLEDGMENT REQUEST: Please confirm receipt of this notice and the agreed move-out date by contacting me at: Phone: [PHONE NUMBER] Email: [EMAIL ADDRESS] Thank you for [your tenancy/the housing]. I [have valued our landlord-tenant relationship/appreciated renting from you] and will ensure a smooth transition. Sincerely, [Your Signature] [Your Printed Name] [Date] --- SENDER'S RECORD: Certified Mail Number: ________________ Date Mailed: ________________ Notice Period Ends: ________________ Move-Out Date: ________________ Key Return Date: ________________ --- IMPORTANT NOTES: • Check your lease for required notice periods (30, 60, 90 days) • Some states have different requirements for different tenancy types • Keep certified mail receipt as proof of proper notice • Document property condition at move-out with photos • Follow all lease requirements for early termination if applicable • Laws about landlord terminations and non-renewals can be very strict in some cities/states—consult a local attorney or housing agency if unsure