Bank Account Closure Letter Template
Updated July 7, 2026 | Business
Use this bank account closure letter template when a bank requires a signed written request to close a checking or savings account. It gives the bank your account details, forwarding instructions, and a clear request for written confirmation.
Quick Answer
A bank account closure letter should identify the account, request closure, explain where remaining funds should go, and ask the bank to confirm the account is closed. Best for: banks that require a signed closure request. Include: account holder name, partial account number, contact details, and forwarding instructions. Mail it when: you need proof the closure request was received.
When to Use This Bank Account Closure Letter Template
- Closing an old checking account
- Closing a savings account after moving banks
- Requesting a mailed check for remaining funds
- Creating a written account closure record
- Following bank instructions for signed requests
- Stopping future account fees
Bank Account Closure Letter Template
The Letter Pilot
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BANK ACCOUNT CLOSURE LETTER
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Bank Name]
[Bank Mailing Address]
[City, State, ZIP Code]
Re: Request to Close Bank Account
Account holder: [Your Name]
Account type: [Checking/Savings]
Account number: [Last four digits or partial account number]
Dear [Bank Name or Account Services Department]:
I am writing to request closure of the bank account listed above. Please close this account effective [requested closure date] and stop any future account fees or activity after closure.
Please send any remaining balance by [check / transfer to account ending in ____ / other instruction]. If additional information or identity verification is required, please contact me at [phone number] or [email address].
Please also send written confirmation when the account has been closed.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosures:
- [Copy of identification, if required]
- [Bank closure form, if required]
SENDER'S RECORD:
Date sent: __________________
Sent by: [ ] Regular Mail [ ] Certified Mail [ ] Email
Tracking number: __________________
Follow-up date: __________________
Need to mail this with tracking? The Letter Pilot handles postage, tracking, and Certified Mail options online.
How to Use This Bank Account Closure Letter Template
- Confirm bank requirements. Check whether your bank requires a signed letter, branch visit, form, notarization, or identity document.
- Identify the account. Use the account holder name and a partial account number instead of exposing the full account number unnecessarily.
- Give fund instructions. Tell the bank where to send any remaining balance or how to transfer it.
- Request confirmation. Ask for written confirmation so you have proof the account was closed.
- Mail with tracking if needed. Use tracked mail when fees, deadlines, or account disputes make proof of delivery important.
Mailing and Recordkeeping Tips
- - Keep the tone direct, factual, and professional.
- - Use copies of supporting documents unless originals are specifically required.
- - Save the completed letter, attachments, mailing receipt, and tracking number together.
Bank Account Closure Letter Template FAQ
How do I write a letter to close a bank account?
State that you want to close the account, identify the account holder and account type, include a partial account number, give instructions for remaining funds, and sign the letter.
Should I include my full bank account number?
Only include the information the bank requires. In many letters, the last four digits plus your name and contact information are enough to identify the account.
Can I mail a bank account closure letter?
Yes, if your bank accepts mailed closure requests. Certified Mail can help document that the bank received your signed request.
Should I withdraw my money before closing the account?
Many people transfer or withdraw funds first. If money remains, tell the bank exactly how to send it after closure.
What should I keep after mailing the letter?
Keep a copy of the signed letter, any attachments, the mailing receipt, the tracking number, and the bank confirmation.
Legal Advice Disclaimer: This template is provided for general informational purposes only and does not constitute legal advice. Consult a qualified professional for advice specific to your situation.
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