Landlord Repair Request Letter

REQUEST FOR REPAIRS LETTER SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED [Your Name] [Your Address/Unit Number] [City, State, ZIP Code] [Your Phone Number] [Your Email] [Date] [Landlord/Property Manager Name] [Management Company Name, if applicable] [Address] [City, State, ZIP Code] Re: Formal Request for Repairs Property Address: [YOUR RENTAL ADDRESS] Unit Number: [UNIT #] Lease Start Date: [DATE] Dear [Landlord/Property Manager Name]: I am writing to formally request repairs at the above-referenced property where I reside as a tenant under the lease agreement dated [LEASE DATE]. DESCRIPTION OF REPAIRS NEEDED: 1. Issue: [Describe the problem - e.g., "Broken heating system"] Location: [Specific location - e.g., "Living room furnace"] Date First Noticed: [DATE] Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent Details: [Describe the issue in detail, including any health or safety concerns] 2. Issue: [Describe the problem - e.g., "Leaking pipe under kitchen sink"] Location: [Specific location] Date First Noticed: [DATE] Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent Details: [Description] 3. Issue: [Additional issue if applicable] Location: [Specific location] Date First Noticed: [DATE] Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent Details: [Description] PREVIOUS REPAIR REQUESTS: I have previously notified you of these issues on the following dates: ☐ Phone call on [DATE] - spoke with [NAME] ☐ Email on [DATE] ☐ Written notice on [DATE] ☐ Maintenance request submitted on [DATE] ☐ In-person request on [DATE] HABITABILITY CONCERNS: These conditions affect the habitability of the property as follows: ☐ No heat or inadequate heating ☐ No hot water or inadequate hot water ☐ Plumbing issues preventing normal use ☐ Electrical hazards ☐ Pest infestation ☐ Water damage or mold ☐ Broken locks or security issues ☐ Structural problems ☐ Other: [Specify] TENANT'S RIGHTS NOTICE: Under [STATE] landlord-tenant law, you are obligated to: • Maintain the property in habitable condition • Make necessary repairs within a reasonable time • Comply with all building and housing codes • Keep common areas safe and clean Failure to address these issues may result in: ☐ Rent withholding (where permitted by law) ☐ Repair and deduct remedies ☐ Lease termination ☐ Legal action for damages ☐ Reporting to local housing authorities REQUESTED ACTION: I request that you: 1. Complete all necessary repairs within [NUMBER - typically 14-30] days 2. Provide written notice of when repairs will be made 3. Give proper notice (typically 24-48 hours) before entering the unit 4. Use licensed and qualified contractors for repairs ACCESS FOR REPAIRS: I am available to provide access to the property for repairs on the following days/times: - [Day/Time range - e.g., "Monday-Friday, 9am-5pm"] - [Alternative times if needed] Please contact me at [PHONE NUMBER] or [EMAIL] to schedule repair appointments. DOCUMENTATION: I have documented these issues with: ☐ Photographs (dated) ☐ Videos ☐ Written log of issues ☐ Copies of previous repair requests I am retaining copies of all documentation for my records. I trust you will address these repairs promptly. If I do not receive a response within [NUMBER] days, I will be forced to pursue other remedies available to me under [STATE] law. Thank you for your prompt attention to this matter. Sincerely, [Your Signature] [Your Printed Name] [Date] Enclosures: ☐ Photos of damage/issues ☐ Copies of previous requests --- TENANT'S RECORD: Certified Mail Number: ________________ Date Mailed: ________________ Response Deadline: ________________ Repairs Completed Date: ________________ --- IMPORTANT NOTES: • Keep copies of all repair requests and correspondence • Document issues with dated photos and videos • Know your state's laws on repair timelines • Emergency repairs (no heat, water, or security) often require faster response • Some states allow rent withholding or repair-and-deduct for habitability issues