Security Deposit Dispute Letter

Professional template for requesting return of wrongfully withheld security deposits with proper legal backing and state law references.

When to Use This Template:

✓Your landlord has not returned your security deposit within the legal timeframe
✓Deductions were made without proper documentation or receipts
✓You left the property in good condition with only normal wear and tear
✓You need to establish a paper trail before taking legal action

Letter Template

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email]

[Date]

[Landlord's Name]
[Landlord's Address]
[City, State, ZIP Code]

Re: Security Deposit Refund Request - [Property Address]

Dear [Landlord's Name],

I am writing to formally request the return of my security deposit in the amount of $[DEPOSIT AMOUNT] for the rental property located at [PROPERTY ADDRESS]. I vacated the premises on [MOVE-OUT DATE] and fulfilled all lease obligations.

According to [STATE] law, landlords must return security deposits within [STATE-SPECIFIC TIMEFRAME, typically 14-30 days] of tenant move-out. As of today's date, [NUMBER] days have passed since my move-out date, and I have not received my deposit or an itemized list of deductions.

The property was left in excellent condition, with normal wear and tear consistent with the lease term. I completed a thorough cleaning and conducted a final walkthrough. Any damages claimed must be documented with receipts and photographs as required by law.

I request that you:
1. Return my full security deposit of $[DEPOSIT AMOUNT] within 10 business days
2. Provide written documentation for any claimed deductions with receipts
3. Pay statutory interest if required by state law

If my deposit is not returned within the specified timeframe, I will pursue all available legal remedies, including filing a claim in small claims court for the return of my deposit plus applicable damages and attorney fees as permitted under [STATE] tenant protection laws.

I can be reached at [PHONE NUMBER] or [EMAIL ADDRESS]. I look forward to your prompt response and the return of my security deposit.

Thank you for your immediate attention to this matter.

Sincerely,

[Your Signature]
[Your Printed Name]

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CERTIFIED MAIL RECOMMENDED: Send this letter via certified mail with return receipt requested to create a legal record of delivery.

Tips for Using This Template

Before Sending:

• Research your state's specific security deposit laws and timeframes
• Gather photos of the property condition at move-out
• Keep copies of your lease agreement and move-out checklist
• Document any communication with your landlord

Customization Notes:

• Replace all bracketed placeholders with your specific information
• Check your state's deposit return timeframe (usually 14-30 days)
• Include specific property address and lease dates
• Keep the tone professional and factual

Important: This template is for informational purposes only and does not constitute legal advice. Consult with a tenant rights attorney for complex situations or if you need legal representation.

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